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Choose
a day and time to throw your barbecue. Most importantly,
remember that weather can be unpredictable, so have a
backup plan. This may include taking your barbecue indoors
if necessary or planning a rain date. A typical start
time is 1-2:00pm, with the duration lasting for several
hours. Your guests may begin to leave once it gets dark.
There is also the option of an evening barbecue. For this
activity, you will need ample lighting in your backyard.
Once you know when you will throw your barbecue, you can
begin inviting people. It is best to make a list of the
people you want to invite. Sending out invitations is
not necessary for an informal get together such as this,
but optional if you like. You should have an estimate
of the number of guests no later than a week before the
barbecue. This will leave enough time for shopping for
the big day.
Select
a budget based on the number of guests you have invited.
For example, a small group of 10 guests could cost you
up to about $100 for all barbecue items. The larger the
group, the more money you will need to budget for. To
cut costs, you can ask your guests to bring something.
Close friends and family usually like to lend a hand anyway,
so assign people items to bring. For instance, Jen can
bring a bottle of soda and Scott a bag of hot dog buns.
Since the host has many responsibilities, a little help
can go a long way.
Lists
are essential for organized party planning. Besides your
list of guests attending your barbecue, you should have
a list of items needed. This should include food, beverages,
utensils, space for guests and barbecue games with decorations
optional. For example, list all food, drinks, utensils
and lawn furniture needed, who is bringing what and the
remaining items left for you to supply.
Go shopping for all necessary items. You can even get
the Sunday newspaper for the week prior to the barbecue
to clip coupons and compare sales at various supermarkets.
If you are having a holiday barbecue, stores generally
have essential items like charcoal and condiments on special.
This helpful hint can keep the total cost down.
When
the day arrives, give yourself enough time to prepare.
Plan to delegate duties to others such as who will do
the cooking and cleanup. The host does most of the preparation,
but does require assistance from friends and family. This
is fair because the host should enjoy the barbecue as
well.
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